Conference registration & websites
We design, build and run the website and the registration behind conferences in Cape Town and across South Africa. Delegates, exhibitors, member rates, VAT invoices, and an exhibition floor plan people can book from.
The problem
Members pay differently to non members. Students differently again. Early birds close on a date. Speakers and sponsors come in free. A ticketing platform makes you fake all of that with a dozen near identical ticket types.
A proper VAT invoice with your numbering and your banking details. An EFT option, because that is how South African finance departments pay. And a payments report your accountants can reconcile without rebuilding it in a spreadsheet.
They are not buying a ticket. They are buying a stand, in a specific spot on the floor, with passes and fascia signage attached, and they want to see exactly where it is before they commit any budget.
What we build
Conference Up is not software you log into and set up yourself. We build the system around your conference, brand it as yours, and stay on it through the event.
Programme, speakers, venue, sponsors, travel and accommodation. Branded to your conference, quick on a phone in a hotel lobby, and yours to update.
Delegates and exhibitors, your package structure, your pricing rules, your invoice template and your payment methods. Not a workaround built out of ticket types.
We do not hand over a login and disappear. We set it up, we are there when registration opens, and we are there when finance reconciles it afterwards.
One team, one system, one invoice from us. Not four suppliers blaming each other in the week registration opens.
Exhibitors & floor plan
This is a real one. Click any stand, or tab through them with a keyboard, exactly as an exhibitor would on your own venue plan.
Scroll the plan sideways to see the whole hall
Stand types are matched to packages, so an exhibitor never books a space their package does not entitle them to.
Available, on hold, booked or reserved, kept live as bookings come in. You can reserve, block or release any stand yourself.
Stand number and fascia name are carried onto the exhibitor invoice automatically, and every change is written to the audit log.
The platform
Built for associations, professional bodies and event teams whose conferences are too involved for off the shelf ticketing.
Delegates and exhibitors each get their own guided flow, on any device.
Price it the way your conference is really structured, not as a flat ticket.
Sell stands from a plan people can actually see.
Every booking produces a correct, branded document finance can use.
Everyone gets the right details, and so do you.
See where your conference stands, and let finance see it too.
What it produces
Two of the things the platform produces for every booking, without anybody raising them by hand.
VAT at 15% · your numbering · your banking details · amounts redacted
Filterable, sortable, exportable, and pushed live to a Google Sheet
Already running
A national healthcare association has run its annual conference on this platform since 2024: delegate and exhibitor registration, member pricing, VAT invoicing, card and EFT payments, and the exhibition floor plan.
Why Cape Town
Cape Town is Africa's leading city for international association meetings in the ICCA rankings, and 35th in the world.
Events hosted at the CTICC in its 2024 financial year, up 30% on the year before, with over 310,000 attendees.
Of South Africa's international association meetings happen in Cape Town. The country leads Africa with 115.
Added to South Africa's GDP by the CTICC over twenty years, with R45bn of that in the Western Cape.
Every one of those conferences needs delegates registered, exhibitors placed, invoices raised and money reconciled. We are in the same city, on the same time zone, and we know exactly what a South African VAT invoice has to look like.
Sources: Wesgro on the ICCA rankings · CTICC · CTICC economic impact
How it works
Dates, expected numbers, your package structure, and whether you have exhibitors. About twenty minutes on a call.
A fixed written quote against what you actually need. No percentage of your ticket sales, no per delegate fee.
Your site, your packages, your pricing rules, your invoice template. You sign it off before registration opens.
Through registration, through the event itself, and through the reconciliation afterwards.
Questions
Every conference is priced on what it actually needs, so there is no list price. What we can tell you is how we do not charge: no cut of your registration income, no percentage of ticket sales, and no per delegate fee that grows as your conference grows.
You get a fixed written quote before anything is built, and that is the number.
It depends mostly on how quickly content and pricing decisions come back to us, which is almost always the longest part of the job rather than the building.
Tell us the date you want registration to open and we will tell you honestly whether it is achievable, and what we would need from you to hit it.
Both, and we would rather do both. As far as a delegate is concerned the website and the registration are one experience, and when two different suppliers build them the joins show.
We can also work alongside an existing site if you already have one you are happy with.
Yes, throughout. Your domain, your logo, your colours and your wording on every page and every email. There is no Conference Up branding anywhere a delegate can see. The platform is white labelled by design, not as a paid upgrade.
No. Not of registrations, not of exhibitor income and not of the gala dinner. You are paying us to build and run a system, not renting a tollgate on your own revenue.
Yes, and in South Africa that matters more than people expect. Delegates and finance departments can pay by card or by EFT. EFT bookings receive proper payment instructions automatically and you confirm receipt in one click.
If a card is declined the delegate can switch to EFT without starting the booking again.
Yes, along with student, guest, speaker and any other category you use. Rates are set per delegate type rather than by duplicating the whole package, so a price change happens in one place.
Early bird rates close on the date you set, without anyone having to remember to switch them off.
Yes. Exhibitors pick their stand off an interactive floor plan of your actual venue, and they only see the stands their package entitles them to. The stand number and fascia name go onto their invoice automatically.
You can reserve, block or release any stand yourself, and every change is recorded.
Delegate data lives in your own platform rather than in a shared pool with other events. Access is role based, so your finance team and your event team each see what they need and no more.
Every notable action is written to an audit log, invitation links are encrypted and signed rather than guessable, and nothing is sold or shared onward.
You keep your reports, your attendee lists and your invoices, and you can export all of it. Most organisers keep the platform running from one year to the next, because the second conference is far quicker to set up than the first.
Enquire
Whether it is your first year or your fifteenth, tell us what you are running and we will tell you honestly what it would take.