The platform, feature by feature
Everything it takes to run a conference's registration
Conference Up handles delegate and exhibitor registration, member and early bird pricing, VAT invoicing, payments, the exhibition floor plan and finance reporting, in one branded system. It is built for associations, professional bodies and event teams whose conferences are too involved for off the shelf ticketing.
Registration
Sign-ups that match how your event actually runs
Delegates and exhibitors each register through their own guided flow, on any device, with nothing lost along the way.
Delegate registration. A multi-step flow for packages, add-ons, billing and per-person details.
Exhibitor registration. Its own flow, including live stand selection on your floor plan.
Book several at once. One person can register a group and capture each attendee separately.
Progress is kept. A half-finished form survives a reload or a break, so people carry on where they left off.
Ask only what you need. Collect dietary needs, professional registration numbers and your own custom questions, set per package.
Pre-filled invitations. An invite link can carry the package and email, so guests confirm rather than re-type.
Your event, your look. Branded with your name, colours and logo throughout, on any device.
Packages & pricing
Price it the way your conference is really structured
Build any mix of delegate and exhibitor packages, with the pricing rules that real conferences need, not just a flat ticket.
Flexible packages. Delegate, exhibitor and add-on packages, each with its own inclusions and pass counts.
Member and category pricing. Charge different rates by delegate type, such as member, student or guest, without duplicating packages.
Early-bird pricing. Discounts that apply automatically before a deadline you set, then close on their own.
Complimentary passes. Free tickets for speakers, sponsors and VIPs, including free entry alongside paid extras.
Add-ons and extras. Gala dinners, workshops and tours, grouped into categories, each with its own limit.
Bundled inclusions. Include an add-on automatically, or let an extra such as a gala seat count as its own ticket.
Limits and labels. Quantity caps per package so you never oversell, and custom names for each pass type.
Invitations & access
Invite the right people, on the right terms
Control who can buy what with links that carry their own rules, and let everyone manage their booking without an account.
Curated invite links. Give a group a link that shows only their packages, at their price.
Guest-list control. Restrict a link to approved email addresses, with a purchase cap per person.
Private links. Offer packages that never appear publicly, only to those you invite.
Complimentary invites. Issue no-cost registrations that skip payment entirely.
Member self-service. Let members request access, and issue their invite link with a click.
Revoke any time. Switch off an invite link and it stops working immediately.
Password-free management. Every booking gets a secure link, so people update their own details without a login.
Exhibitors & floor plan
Sell stands from a plan people can actually see
Exhibitors choose their space on an interactive floor plan, and everything they pick flows straight onto their invoice.
Interactive floor plan. Exhibitors pick stands visually, and only stands that suit their package can be selected.
Live stand status. Available, held, booked or reserved, kept current as bookings come in.
Stand types. Match each package to the right kind of stand, so nobody books the wrong space.
Stand control. Reserve, block or release stands yourself, with every change recorded.
Exhibitor invoices. Stand number and fascia name included on the invoice automatically.
Invoicing & documents
Proper invoices, generated for every booking
Each booking produces a correct, branded VAT invoice, and you can raise other documents whenever you need them.
Automatic VAT invoices. A PDF invoice for every booking, with your numbering, VAT and banking details.
VAT handled correctly. Standard, zero-rated or exempt, set globally or per document.
Dual banking details. Hold two accounts and choose which appears on a given invoice.
Due dates and overdue flags. Track what is owed and see overdue bookings at a glance.
Re-download without logging in. Billing contacts open their invoice again from a secure link.
One-off documents. Raise quotes, pro-formas, statements and tax invoices with your own line items.
Payments
Collect by card or EFT, with the status always clear
Guests pay the way that suits them, and every booking carries a payment status your finance team can trust.
Card and EFT. Take card payments online, or accept EFT and confirm receipt in a click.
Clear payment statuses. Paid, pending, complimentary, cancelled and overdue, all visible at a glance.
Failed-payment recovery. A guest whose card is declined can switch to EFT without starting over.
Complimentary bookings. Comp passes skip payment entirely and confirm straight away.
Reconciliation-ready. Statuses and confirmations line up with what your accountants expect to see.
Attendees & communications
Everyone gets the right details, and so do you
Attendees complete their own information, the platform sends the emails a registration process needs, and you get a clean roster for the day.
Attendee roster. Export a full attendee list, with the fields you choose, ready for badges and check-in.
Caterer-ready lists. Dietary needs and extras captured per attendee, ready to hand over.
Attendees fill in their own details. Each pass can be completed by the person it belongs to.
Automatic confirmations. Booking confirmations and EFT payment instructions go out on their own.
Team notifications. Your team is alerted to every new booking as it happens.
Your wording. Edit the subject and body of each email so it sounds like you.
Resend when needed. Send any email again, to a different address if it is required.
Reports & finance
See where your conference stands, and let finance see it too
Live numbers for you and your board, and a clean feed for the people who reconcile the money.
Payments report. Every booking in one place, filterable, sortable and exportable to CSV.
Live Google Sheet. Push the payments report straight into a sheet your accountants already work in.
Summary report. Delegate and exhibitor counts and revenue at a glance.
Board link. A secure, login-free page for directors showing attendance and revenue, that you can switch off any time.
Control, roles & security
Give your team the right access, and keep the record straight
Role-based access, a full audit trail, and a branded platform that stays current without you thinking about it.
Team roles. Finance and event-manager roles that each see only what they should.
Audit log. A permanent record of cancellations, confirmations, price changes and more.
Encrypted, signed links. Invitation and access links are protected, not guessable.
Checked on every action. Sensitive actions are verified behind the scenes, every time.
Full white-label. Your logo, colours, page titles and wording throughout. No third-party branding.
Yours to run. Change event details, pricing and content yourself, and the platform updates automatically.
Next step
Tell us about your conference
We will tell you honestly what it would take, and what it would cost, before anything is built.